Terms and conditions
I want working together to feel easy and clear from the start. Please take a moment to read through these terms before booking. If anything is unclear, feel free to reach out.
Payment for photography services is due upon completion of the session. Final images will only be delivered once payment has been received in full.
A fixed reservation fee of €49 is required to secure your date. This fee is non-refundable, but it will be applied toward your total balance.
- Ownership: I retain full copyright to all images created during your session.
- Personal use: You are granted personal use rights, including sharing on social media, printing for private use, and personal display.
- Commercial use: Any commercial use of the images requires my prior written consent.
- Portfolio and marketing use: If you opt in during booking, I may share selected photos on my website, portfolio, and social media. This consent is separate from the contract and can be withdrawn at any time. See clause 10 for full details.
- Editing: Images will be professionally edited at my discretion, in line with my established style.
- Delivery: Your final edited images will be delivered within 4 weeks of your session.
- Cancellation window: Cancellations must be made at least 48 hours before the session. The reservation fee is non-refundable in all cases.
- Late cancellation: Cancellations made within 48 hours of the session will incur a fee of 50% of the total package price. This reflects the lost booking, preparation time, and the fact that the date can no longer be offered to another couple at short notice.
- Rescheduling: In the event of illness or genuine emergency, I am happy to find a new date where possible. Rescheduling is subject to availability and must be agreed in writing.
Changes to key booking details (such as the date, time, location, or package) made within 5 days of the wedding are subject to the following:
- Date change: A change of date within 5 days is treated as a late cancellation. The 50% cancellation fee applies, and a new reservation fee is required to secure the new date.
- Location or logistics change: If a location change results in additional travel or preparation, any reasonable associated costs will be charged on top of the package price.
- Package upgrade or downgrade: Upgrades are welcome where availability allows. Downgrades within 5 days are not permitted, as the original package has already been prepared for.
- General changes: Any other material change to the booking within this window may incur an administration fee of up to 25% of the package price, depending on the nature and impact of the change.
I will always communicate any applicable fees clearly and in advance before confirming a change. These terms exist to protect the time and preparation that goes into every booking.
If the weather turns or something unexpected comes up, I will always try to make the best of the situation on the day. Denmark’s weather can be unpredictable, and I have experience working with it.
Because most couples travel from abroad with fixed departure dates, finding a new date is rarely a realistic option. If a session truly cannot go ahead and rescheduling is not possible, the booking will be treated as a cancellation. Should a new date work for both of us, I am always open to that conversation.
If I feel unsafe, uncomfortable, or poorly treated during a session, I reserve the right to leave without issuing a refund. Where appropriate, I will offer to reschedule.
- Gallery access: Your delivery link will remain active for 14 days after delivery. Please ensure you download and back up your images within this period.
- Original files: I keep all original files for at least 12 months after delivery. After this period, I cannot guarantee their availability. I strongly recommend storing your own backup copies upon receipt.
Photographs of identifiable people are personal data under GDPR. BP Medie ApS is the data controller for all personal data processed in connection with your booking.
If you opt in during booking, I may share selected photos on my website, portfolio, and social media. This consent is voluntary, separate from the contract, and can be withdrawn at any time by contacting privacy@bpmedie.dk. Withdrawal has no effect on your booking or photo delivery.
For full details on what data is collected, how it is used, and how to exercise your rights, see the Privacy Statement.
I am not liable for any damage or injury that occurs during a session, unless directly caused by gross negligence on my part.
If a session runs beyond the agreed duration, a fee of €119 will apply for each started half hour.
If you would like to receive the unedited original files, this is available at an additional fee of 25% of your package price.
Please read the following carefully before requesting this option:
- Unedited nature: Raw files are unprocessed source files. They are not finished images and do not represent my work or style in any form.
- No quality guarantee: I make no guarantees regarding the result of any editing applied to raw files by the client or any third party. Once raw files are delivered, responsibility for the final outcome rests entirely with you.
- Brand disassociation: Any images edited from raw files may not be presented, shared, published, or attributed in connection with BP Medie’s name, brand, or portfolio in any way. This applies to social media, blogs, review platforms, and any other public or private channel.
- No revisions: Requests for re-editing or corrections based on client-edited raw files will not be accepted.
I take great care in the editing process and believe it is a meaningful part of what I deliver. Choosing this option means accepting full responsibility for the images and their presentation going forward.
I always prefer to resolve any concerns through open and honest conversation. If a resolution cannot be reached directly, the matter will be handled in accordance with applicable law.
By booking my photography services, you confirm that you have read and agreed to these terms. If you have any questions before booking, I am always happy to talk things through.